Home' Australian Govlink : Issue 2 2016 Contents Disrupting the Logbook Burden
Don’t deal with the paper and hassle again next year
Technology is rapidly changing the way that
organisations manage their internal systems and
processes. In the past, administration of tax has often
been a cumbersome administratively challenging year
end process. Many departments divert employees to
help with logbook processing, chase drivers for
incomplete or false logbooks, deal with piles of paper
and ultimately open the organisation to tax risk.
Many departments waste time and money on
administrating logbooks only to find that they are invalid
or incomplete and frustratingly having to revert to using
statutory method resulting in overpayment of tax.
With the continued emergence of new technology
there are now cheaper and more efficient ways to
revolutionise the way that things are done. This saves
many departments both time, budget and simplifies the
process reducing burden on staff ranging from driver,
fleet managers, tax preparers and finance teams.
The LogbookMe platform makes it easy for government
departments to administer FBT without all of the
What is LogbookMe
LogbookMe automates everything.
Using a simple plug and play device, LogbookMe
automatically captures minimal information necessary
to produce an ATO compliant logbook. This includes
only start and end locations using GPS and nothing
inbetween. LogbookMe does not record turn by turn
route information protecting employees privacy.
LogbookMe cleverly sends trip data to the drivers app
or dashboard (with notification) to allow them to easily
complete the logbook record. This is available for both
assigned cars as well as shared cars that may be part of
The driver simply sees all trips in a dashboard and
selects whether the trip was for business or personal use.
LogbookMe means you never loose a trip record again.
LogbookMe uses its patented calendar integration to
prefill trip descriptions making completing a logbook a
simple two step process.
In the instance of a shared car, LogbookMe captures
driver ID for vehicle pick up’s at the time of key
collection which can be used to identify unassigned
trips, infringements and driver safety events.
All unclassified or personal trips have all locations and
times masked to mantain employee privacy. Further, all
information is securely stored on Australian based
servers to ensure the highest security of data.
Backed by Legally Binding Advice from the
Australian Taxation Office
The Australian Taxation Office has released two legally
binding class rulings certifying the suitability of the
LogbookMe tax logbook (CR2014/27) and masked personal
trip report (CR2015/1) for tax purposes. This gives piece of
mind that everything is accpetable for tax purposes.
Further, LogbookMe offers a fleet manger portal that
shows the driver compliance such as reporting on
unclassified trips and any non-adherence to the
logbook process. This prevents incomplete logbooks
being furnished at year end.
Statutory Formula, Logbooks and Exempt Cars
The Australian Taxation Office allows for varied
treatment of cars depending on available records,
vehicle type and usage. In many cases, the non optimal
method is used due to inability of administering a
logbook process. This can result in the organisation
paying over $5,000 in additional FBT for each vehicle.
Further, many organisations have vehicles that are
treated as FBT exempt. Even with utes and commercial
cars, there are requirements that must be satisfied for
an exemption to be applied, most notably that the
private usage on the vehicle is limited to minor,
infrequent and irregular.
LogbookMe gives departments full visibility on fleet
usage to determine whether the fleet mix could be
optimised. Overlaying logbook usage reporting,
departments can easily determine whether cars are
needed, usage is appropriate, the feasibility of alternate
travel modes to increase effeciency and enforce fleet
policies. This helps manage the fleet and extract value
that is hidden in the traditional fleet composition.
LogbookMe is about simplifying fleet management and
creating a cost positive proposition for organisations
through optimisation and cost reduction.
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